Terms of Use | AI on the Ballot
2 US Senators 4 Members of Congress A Sitting Governor An Attorney General On the Record Non-Partisan Equal Access

Terms of use

Last updated: July 29, 2026

1. Acceptance of Terms 

By accessing, viewing, or participating in AI on the Ballot, a program of Regulating AI (“AOB,” “the Program,” “we,” “us,” or “our”), you agree to be bound by these Terms and Conditions (“Terms”). If you do not agree to these Terms, you may not participate in or use our Program and platforms. These Terms apply to all visitors, subscribers, and general users of our Program and content. 

If you are a candidate, elected official, or other guest appearing on the Program (a “Participant”), Section 3.3 of these Terms describes how your appearance is additionally governed by a separate Participant Appearance Agreement, which takes precedence over these general Terms in the event of any conflict.

2. Program Description

AI on the Ballot is a non-partisan program featuring 30-minute, issue-focused conversations with candidates and elected officials discussing artificial intelligence, energy, jobs, infrastructure, and innovation. Content is recorded, produced, and distributed across multiple platforms, including YouTube, Spotify, Apple Podcasts, LinkedIn, Instagram, and X. Both nominees in any featured race are offered identical format, access, and runtime, consistent with our non-partisan editorial standards. 

3. Intellectual Property Rights

3.1 Content Ownership 

All Program content, including video recordings, audio recordings, graphics, text, and promotional materials, is owned by Regulating AI or is licensed to Regulating AI. You may not reproduce, distribute, republish, or transmit this content without our written permission, except for personal, non-commercial use, or as expressly permitted under Section 3.4 below for Participants.

3.2 License Granted by Participants 

By appearing on the Program, a Participant grants Regulating AI a worldwide, royalty-free license to record, edit, publish, distribute, and promote their image, voice, likeness, and on-record statements made during their appearance, for the following purposes: (a) production and distribution of the Program episode and related excerpts or clips; (b) promotion of the Program and the Participant’s episode across our platforms; (c) archival and research purposes consistent with the public-interest, journalistic nature of the Program; and (d) historical reference following the conclusion of the relevant election cycle. 

This license is granted specifically in connection with the Participant’s appearance on the Program and does not constitute a waiver of any other statutory right of publicity, privacy right, or other right the Participant may hold under applicable state or federal law beyond the scope described above. Regulating AI will not use a Participant’s recorded statements or likeness in any third-party commercial advertisement unrelated to the Program, nor in any context implying an endorsement by the Participant of any product, organization, or political position not actually expressed by the Participant during their appearance. 

3.3 Participant Appearance Agreement 

RECOMMENDATION: Rather than relying solely on these general website Terms, each Participant should be asked to countersign a short-form Participant Appearance Agreement at the time of booking, confirming: (1) the topic and format communicated in advance; (2) the license described in Section 3.2; (3) the non-endorsement and non-partisan provisions of Section 5; and (4) contact details for any correction request under Section 3.4. This protects both the Participant and Regulating AI with a record of mutual, informed agreement specific to that appearance, rather than incorporation by reference into general website Terms designed primarily for casual visitors.

3.4 Accuracy and Correction Requests 

Consistent with our Privacy Policy, Participants may request review of a factual inaccuracy in a published clip, thumbnail, or excerpt (for example, a misattributed quote or an edit that materially distorts the meaning of an on-record statement) by contacting us using the details in Section 16. We will review such requests in good faith. This provision does not entitle a Participant to require the removal or alteration of accurate, on-the-record statements, nor does it constitute editorial control over the final published content.

4. Non-Partisan Policy

AI on the Ballot is a non-partisan program operated by Regulating AI, a 501(c)(3) organization. Participation in this Program does not constitute an endorsement of any political candidate, party, or position by Regulating AI, by AOB, or by any other guest or Participant. All Participants in a given race are treated equally and offered identical format, timing, and access. Nothing in the Program, these Terms, or any related materials should be construed as a campaign contribution, in-kind contribution, or coordinated expenditure under applicable federal or state campaign finance law.

5. Prohibited Political and Commercial Use 

In addition to the conduct restrictions described in Section 6, you agree that you will not, without the express prior written consent of Regulating AI: 

  • Use any Program content, clip, or excerpt in paid political advertising, fundraising solicitation, or voter-targeting communications 
  • Edit, splice, or otherwise alter Program content in a manner that misrepresents a Participant’s statement or implies an endorsement that was not actually made
  • Represent or imply that Regulating AI or AOB endorses any candidate, party, organization, or political position
  • Use the Regulating AI or AI on the Ballot name, logo, or brand in connection with any campaign material, fundraising appeal, or political advertisement 

Regulating AI reserves the right to request removal of any third-party use of Program content that violates this Section. 

6. User Conduct 

As a user or participant of our Program, you agree that you will not: 

  • Engage in illegal activity or violate any laws 
  • Harass, threaten, defame, or discriminate against others 
  • Post or transmit hate speech, violence, or discriminatory content 
  • Spam, phish, or attempt to obtain personal information 
  • Infringe upon intellectual property rights 
  • Disrupt or interfere with our Program or platforms 
  • Violate any applicable laws or regulations

7. Disclaimer of Warranties

Our Program, platforms, and content are provided on an “as is” and “as available” basis without warranties of any kind. We do not warrant that the Program, platforms, or content will be uninterrupted, error-free, or meet your specific requirements. We disclaim all implied warranties, including merchantability, fitness for a particular purpose, and non-infringement.

8. Limitation of Liability

To the fullest extent permitted by law, Regulating AI shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of or inability to use our Program, platforms, or content, even if we have been advised of the possibility of such damages. 

Because participation in the Program is offered free of charge, Regulating AI’s total aggregate liability arising out of or relating to these Terms or the Program shall not exceed five hundred dollars ($500), except where a higher limit is required by applicable law or separately agreed in a Participant Appearance Agreement under Section 3.3. 

9. Indemnification

You agree to indemnify, defend, and hold harmless Regulating AI, its officers, directors, employees, and agents from any claims, damages, losses, or costs (including reasonable legal fees) arising from your violation of these Terms or any applicable law, your misuse of our Program, or your infringement of any intellectual property rights, except to the extent such claims arise from Regulating AI’s own gross negligence or willful misconduct.

10. Election Law Compliance

Regulating AI operates AI on the Ballot in a manner intended to comply with applicable federal and state election and campaign finance law, including regulations administered by the Federal Election Commission. Nothing in the Program is intended to constitute, and should not be construed as constituting, a reportable contribution, expenditure, or coordinated communication under such law. Regulating AI reserves the right to decline, modify, or discontinue any aspect of the Program necessary to maintain compliance with applicable election law.

11. Copyright Complaints (DMCA)

If you believe that content available through our platforms infringes your copyright, you may submit a notice to the contact listed in Section 16, including: identification of the copyrighted work claimed to be infringed; identification of the allegedly infringing material and its location; your contact information; a statement of good-faith belief that the use is not authorized; and a statement, under penalty of perjury, that the notice is accurate and that you are authorized to act on behalf of the copyright owner.

12. Third-Party Content

Our platforms may contain links to third-party websites and services. We are not responsible for the content, accuracy, or practices of these third-party sites. Your access to and use of third-party sites is at your own risk and subject to their own terms and conditions.

13. Termination

We reserve the right to terminate your access to our Program and platforms at any time, with or without cause, with or without notice, including in cases of violation of Section 5 or Section 6. Upon termination, your right to use the Program and platforms ceases immediately. Termination of general platform access does not, by itself, revoke a license already granted under Section 3.2 with respect to content already recorded and published.

14. Modifications to Terms

We may modify these Terms at any time by posting the revised Terms on our website and platforms. Your continued use of the Program following any changes constitutes your acceptance of the modified Terms. Material changes affecting a current Participant’s previously recorded appearance will be communicated directly where feasible.

15. Governing Law and Dispute Resolution

These Terms are governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict of law provisions.

Except as set out below, any disputes arising from these Terms or your use of our Program shall be resolved through binding arbitration in Fairfax County, Virginia, in accordance with the rules of the American Arbitration Association.

RECOMMENDATION FOR COUNSEL: Consider carving out defamation, editorial-content, and First Amendment-related disputes from mandatory arbitration, consistent with standard practice among journalism and public-interest media organizations, where such disputes are typically resolved in a court of competent jurisdiction rather than private arbitration.

16. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

17. Entire Agreement

These Terms, together with our Privacy Policy and, where applicable, a Participant Appearance Agreement under Section 3.3, constitute the entire agreement between you and Regulating AI regarding your use of our Program and platforms, and supersede all prior and contemporaneous communications and agreements on that subject.

18. Contact Information

If you have questions about these Terms and Conditions, or wish to submit a correction request or copyright notice, please contact us at:

Regulating AI

AI on the Ballot Program

Reston, Virginia, United States

Email: John@knowledgenetworks.org